A journal is where you record all transactions of the same type, in chronological order. All accounting transactions are recorded through journal entries that show account names, amounts and credit, and debit. We have to create a Sales Journal for customer invoices, a Sales Refund journal for customer credit notes, a Purchase Journal for supplier invoices, a Purchase Refund journal for supplier credit notes and a Bank Journal for bank transactions.
You can carry out two types of control on journals in OpenERP – controls over the accounts and access controls for groups of users. In addition to these controls, you can also apply all of the standard user rights management.
To avoid entering account data in wrong accounts, you can put conditions on the general accounts about which journal can use a given account. To do this, you have to list all the accounts or valid account types in the second tab, Entry Controls. If you have not added any accounts there, OpenERP applies no restriction on the accounts for that journal. If you list accounts and/or the types of accounts that can be used in a journal, OpenERP prevents you from using any account or account type, not on that list. This verification step starts from the moment you enter data. You can only select allowed accounts or account types.
This functionality is useful for limiting possible data entry errors by restricting the accounts to be used in a journal.
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