1. Understanding PDC Workflow
A Post Dated Cheque (PDC) is a cheque issued with a future date. It should not be considered as received cash until the date arrives and the cheque is cleared by the bank.
Basic Workflow in Odoo 18
Receive the PDC – Record it as a pending transaction.
Hold in a Suspense Account – The cheque amount is stored in a temporary (PDC) account.
Deposit on Due Date – Move it to the actual bank account when the cheque is cleared.
Handle Bounced Cheques – If the cheque bounces, reverse the transaction.
2. Configuring PDC in Odoo 18
Step 1: Create a PDC Journal
Go to Accounting — Configuration — Journals.
Click Create, and set:
Journal Name: “Post Dated Cheques”
Journal Type: Bank
Default Debit Account: Create a new “PDC Receivable” account.
Default Credit Account: Your bank account (for clearing).
Step 2: Create PDC Receivable Account
Go to Accounting — Configuration — Chart of Accounts.
Click Create, and enter:
Account Name: PDC Receivable
Account Type: Asset (Current Assets)
Code: (e.g., 110010)
Step 3: Record a PDC Payment
Go to Accounting — Customers — Payments.
Click Create:
Customer: Select the paying customer.
Amount: Enter cheque amount.
Payment Method: Choose “Post Dated Cheques” journal.
Payment Date: Enter the cheque date.
Memo: Add cheque details for reference.
Click Confirm (this moves the amount to PDC Receivable).
Step 4: Clear the PDC on Due Date
Once the cheque date arrives, create a Bank Entry:
Debit: Bank Account
Credit: PDC Receivable
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This moves the amount from the PDC Receivable account to the actual bank account.
Step 5: Handling Bounced Cheques
If a cheque bounces, reverse the transaction and notify the customer.
Use a separate account for bounced cheques to track bad debts.
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